Important Shortcut Keys Microsoft Office Word.

Shortcut Keys Microsoft Office Word.

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Ctrl+A	Selects all (same as Ctrl+(num)5).
Ctrl+Shift+A	Toggles changing the selected text to all caps.
Alt+Shift+A	Shows all heading levels and body text.
Ctrl+B Ctrl+Shift+B	Toggles bold formatting.
Ctrl+C	Copies the selection to the clipboard (same as Ctrl+Insert). When enabled, pressing Ctrl+C twice opens the Clipboard task pane.
Ctrl+Shift+C	Copy the formatting of the selected text.
Alt+Ctrl+C	Inserts a copyright symbol (©).
Ctrl+D	Opens the Font dialog box with the focus at the Font combo box (see also Ctrl+Shift+F and Ctrl+Shift+P).
Ctrl+Shift+D	Toggles double underlining.
Alt+Ctrl+D	Inserts an endnote.
Alt+Shift+D	Inserts the current date (DATE field).
Ctrl+E	Applies center alignment, which is also called center justification.
Ctrl+Shift+E	Toggles track revisions.
Alt+Shift+E	Opens a data source for mail merge.
Ctrl+F	In Word 2010 and newer versions, opens the Navigation pane to the search box. In Word 2007, opens the Find and Replace dialog box to the Find tab.
Ctrl+Shift+F	Opens the Font dialog box with the focus at the Font combo box.
Alt+Ctrl+F	Inserts a footnote.
Alt+Shift+F	Inserts a merge field.
Ctrl+G	Opens the Find and Replace dialog box to the Go To tab (same as F5).
Ctrl+Shift+G	Opens the Word Count dialog box for the active document.
Ctrl+H	Opens the Find and Replace dialog box to the Replace tab.
Ctrl+Shift+H	Formats text as hidden.
Alt+Ctrl+H	Highlights the selected text.
Ctrl+I Ctrl+Shift+I	Toggles italic formatting.
Alt+Ctrl+I	Toggles print preview (same as Ctrl+F2).
Alt+Shift+I	Marks a citation.
Ctrl+J	Applies justified alignment, which is also called full justification.
Ctrl+Shift+J	Spreads all the lines in the current paragraph or selected paragraphs across the entire width between the margins.
Ctrl+K	Inserts a hyperlink.
Ctrl+Shift+K	Toggles small caps.
Alt+Ctrl+K	Automatically formats the active document.
Alt+Shift+K	Checks for errors in mail merge.
Ctrl+L	Applies left alignment, which is also called left justification.
Ctrl+Shift+L	Applies the Bulleted List style (but not the default bullet style).
Alt+Ctrl+L	Inserts a list number (LISTNUM) field.
Alt+Shift+L	Toggles between showing only the first line of each paragraph and showing all the text in an outline in outline view.
Ctrl+M	Indents the current paragraph.
Ctrl+Shift+M	Decreases the indentation to previous tab stop (similar to Shift+Tab).
Alt+Ctrl+M	Insert an annotation.
Alt+Shift+M	Sends mail merge results to the printer.
Ctrl+N	Creates a new document with the Normal template.
Ctrl+Shift+N	Applies the Normal style (same as Alt+Shift+(num)5).
Alt+Ctrl+N	Switches to Normal view.
Alt+Shift+N	Assembles mail merge results in the document.
Ctrl+O	Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+F12 and Alt+Ctrl+F2).
Ctrl+Shift+O	Opens the Research pane for the current word.
Alt+Ctrl+O	Switches to outline view.
Alt+Shift+O	Marks text that will be included in the table of contents.
Ctrl+P	Opens the Print dialog box (same as Ctrl+Shift+F12).
Ctrl+Shift+P	Opens the Font dialog box with the focus at the font Size combo box.
Alt+Ctrl+P	Switches to Print Layout view.
Alt+Shift+P	Inserts a page number (PAGE) field.
Ctrl+Q	Resets the paragraph formatting to the default paragraph formatting of the applied style.
Ctrl+Shift+Q	Applies the Symbol font.
Ctrl+R	Applies right alignment, which is also called right justification.
Ctrl+Shift+R	Updates the word count for the active document.
Alt+Ctrl+R	Inserts a registered symbol (®).
Alt+Shift+R	Links this header/footer to the previous section.
Ctrl+S	Saves the active document or template (same as Shift+F12 and Alt+Shift+F2).
Ctrl+Shift+S	Opens the Apply Styles task pane for applying, creating, or modifying styles and formatting (use Alt+Ctrl+Shift+S to modify a style without applying it to the selection).
Alt+Ctrl+S	Splits the active window along a horizontal line.
Alt+Ctrl+Shift+S	Opens the Styles pane.
Ctrl+T	Increases the hanging indentation.
Ctrl+Shift+T	Decreases the hanging indentation.
Alt+Ctrl+T	Inserts a trademark symbol (™).
Alt+Shift+T	Inserts the current time (a TIME field).
Ctrl+U Ctrl+Shift+U	Toggles underlining.
Alt+Ctrl+U	Updates the formatting of the table to match the applied formatting.
Alt+Shift+U	Updates all fields in the selection (same as F9).
Ctrl+V	Pastes the clipboard contents (same as Shift+Insert).
Ctrl+Shift+V	Applies the formatting previously copied using Ctrl+Shift+C to the selected text.
Alt+Ctrl+V	Opens the Paste Special dialog box.
Alt+Ctrl+Shift+V	Inserts the Quick Part (AutoText) for the preceding text or selected text (same as F3).
Ctrl+W	Closes the active document (same as Ctrl+F4).
Ctrl+Shift+W	Toggles underlining whole words.
Ctrl+X	Cuts (copies to the clipboard and deletes) the selection (same as Shift+Del).
Alt+X	Toggles between the character preceding the cursor and its hexadecimal Unicode number.
Alt+Shift+X	Marks text that will be included in the index.
Ctrl+Y	Redoes the last action performed (same as F4 and Alt+Enter).
Alt+Ctrl+Y	Repeats the previous search or cursor movement (same as Shift+F4).
Ctrl+Z	Undoes the last action performed (same as Alt+Backspace).
Ctrl+Shift+Z	Resets the font formatting to the default font formatting of the applied style. If support for Chinese is not enabled in Windows, Ctrl+Space also does this.
Alt+Ctrl+Z	Goes back to the previous cursor position (up to the last three positions) (same as Shift+F5).
Ctrl+1	Applies single line spacing.
Alt+Ctrl+1	Applies the Heading 1 style.
Ctrl+2	Applies double spacing.
Alt+Ctrl+2	Applies the Heading 2 style.
Ctrl+3	Locks selected fields to prevent updating (same as Ctrl+F11).
Alt+Ctrl+3	Applies the Heading 3 style.
Ctrl+4	Unlocks selected fields to enable updating (same as Ctrl+Shift+F11).
Ctrl+5	Applies 1.5 line spacing.
Ctrl+6	Deletes field code and leaves the current result (same as Ctrl+Shift+F9).
Ctrl+0	Adds or removes additional space before the current paragraph or selected paragraphs.
F1	Opens Help.
Ctrl+F1	Shows or hides the Ribbon (double-clicking any Ribbon tab also shows or hides the Ribbon).
Shift+F1	Shows or hides the formatting properties in the task pane.
Alt+F1	Moves to the next field (same as F11). Note. Hyperlinks are fields.
Alt+Shift+F1	Moves to the previous field (same as Shift+F11).
F2	Selects text that will be moved to the cursor location when Enter is pressed.
Ctrl+F2	Toggles print preview (same as Alt+Ctrl+I).
Shift+F2	Selects text that will be copied to the cursor location when Enter is pressed.
Alt+Shift+F2	Saves the active document or template (same as Ctrl+S and Shift+F12).
Alt+Ctrl+F2	Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+O and Ctrl+F12).
F3	Inserts the AutoText for the preceding text or selected text (same as Alt+Ctrl+Shift+V).
Ctrl+F3	Deletes the selected text and adds it to the spike (a special AutoText entry).
Shift+F3	Changes the text to all capital letters, to all small letters, or to a capital letter at the beginning of every word.
Alt+F3	Saves the selected text in an AutoText entry.
Ctrl+Shift+F3	Inserts the contents of the spike (a special AutoText entry) and empties it.
F4	Redoes the last action performed (same as Ctrl+Y and Alt+Enter).
Ctrl+F4	Closes the active document (same as Ctrl+W).
Shift+F4	Repeats the previous search or cursor movement (same as Alt+Ctrl+Y).
Alt+F4	Closes the active document and exits Word when all documents are closed.
F5	Opens the Find and Replace dialog box to the Go To tab (same as Ctrl+G).
Ctrl+Shift+F5	Opens the Bookmark dialog box.
Shift+F5	Goes back to the previous cursor position (up to the last three positions) (same as Alt+Ctrl+Z).
Alt+F5	Restores all Word documents to the normal window size.
F6	Switches to the next open task pane or editing pane.
Ctrl+F6	Switches to the next document window (same as Alt+F6).
Shift+F6	Switches to the previous open task pane or editing pane.
Alt+F6	Switches to the next document window (same as Ctrl+F6).
Ctrl+Shift+F6 Alt+Shift+F6	Switches to the previous document window.
F7	Checks spelling and grammar of the selected text or the active document.
Shift+F7	Opens the theasarus.
Alt+F7	Finds the next spelling or grammar error.
Ctrl+Shift+F7	Copies modified text from a linked file back to its source.
Alt+Shift+F7	Translates.
F8	Extends the selection. To collapse an extended selection, press Esc and move the cursor. For more information about how to use the F8 key to extend a selection, see Using the F8 Key.
Shift+F8	Shrinks the selection to the next smaller unit.
Alt+F8	Opens the Macro dialog box to run, create, modify, or delete a macro.
F9	Updates all fields in the selection (same as Alt+Shift+U).
Ctrl+F9	Converts the selected text to a field code and adds the special curly brackets that are part of the field code.
Shift+F9	Shows or hides the selected field codes or the field code at the cursor.
Alt+F9	Shows or hides all field codes.
Ctrl+Shift+F9	Deletes the field code and leaves the current result (same as Ctrl+6).
Alt+Shift+F9	Performs a click on the field.
Shift+F10	Displays the shortcut menu for the selected item (right-click also displays the shortcut menu).
Ctrl+F10	Toggles the size of the active document window between normal and maximized.
Alt+F10	Toggles the size of the all document windows between normal and maximized.
F11	Moves to the next field (same as Alt+F1).
Ctrl+F11	Locks the selected fields to prevent updating (same as Ctrl+3).
Shift+F11	Moves to the previous field (same as Alt+Shift+F1).
Alt+F11	Opens or switches to the Microsoft Visual Basic editor.
Ctrl+Shift+F11	Unlocks the selected fields to enable updating (same as Ctrl+4).
F12	Opens the Save As dialog box.
Ctrl+F12	Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+O and Alt+Ctrl+F2).
Shift+F12	Saves the active document or template (same as Ctrl+S and Alt+Ctrl+F12).
Ctrl+Shift+F12	Opens the Print dialog box (same as Ctrl+P).
Ctrl+Tab	Inserts a tab character within a table cell.
Shift+Tab	Decreases the indentation to previous tab stop (similar to Ctrl+Shift+M).
Ctrl+Enter	Inserts a page break.
Shift+Enter	Inserts a soft return (vertical tab) (ASCII 11).
Alt+Enter	Redoes the last action performed (same as Ctrl+Y and F4).
Ctrl+Shift+Enter	Inserts a section break or a column break.
Alt+Ctrl+Enter	Inserts a style separator and combines with the next paragraph (inserts a style separator and hides the paragraph break). For more information about how to use a style separator, see Using a Style Separator.
Shift+Insert	Copies the selection to the clipboard (same as Ctrl+C).
Shift+Insert	Pastes the clipboard contents (same as Ctrl+V).
Ctrl+Del	Deletes the next word.
Shift+Del	Cuts (copies to the clipboard and deletes) the selection (same as Ctrl+X).
Ctrl+Backspace	Deletes the previous word.
Alt+Backspace	Undoes the last action performed (same as Ctrl+Z).
Alt+Shift+Backspace	Redoes the last action that was undone.
Right	Moves to the next character.
Ctrl+Right	Moves to the beginning of the next word.
Shift+Right	Extends the selection one character to the right.
Alt+Right	Goes to the last location reached from a hyperlink.
Ctrl+Shift+Right	Extends the selection to the beginning of the next word.
Alt+Shift+Right	Increases the numbering level in a multilevel list. In outline view, demotes the selected text to the next lower outline level.
Left	Moves to the previous character.
Ctrl+Left	Moves to the beginning of the current word or the previous word.
Shift+Left	Extends the selection to the previous character.
Alt+Left	Goes back to the last hyperlink used.
Ctrl+Shift+Left	Extends the selection to the beginning of the current word or the previous word.
Alt+Shift+Left	Decreases the numbering level in a multilevel list. In outline view, promote the selected text to the next higher outline level.
Up	Moves up one line.
Ctrl+Up	Moves to the beginning of the paragraph or to the beginning of the previous paragraph.
Shift+Up	Extends the selection up one line.
Alt+Up	Moves to the previous object (table cell or end of the previous row) on the current page.
Ctrl+Shift+Up	Extends the selection to the beginning of the paragraph or to the beginning of the previous paragraph.
Alt+Shift+Up	In a table, moves the current row up. In outline view, moves the selected text to the place above the previous outline item.
Down	Moves down one line.
Ctrl+Down	Moves to the beginning of the next paragraph.
Shift+Down	Extends the selection down one line.
Alt+Down	Moves to the next object (table cell or end of row) on the current page. When a drop-down list is selected, opens the list.
Ctrl+Shift+Down	Extends the selection to the beginning of the next paragraph.
Alt+Shift+Down	In a table, moves the current row down. In outline view, moves the selected text to the place below the next outline item.
Home	Moves to the beginning of the line.
Ctrl+Home	Moves to the beginning of the document.
Shift+Home	Extends the selection to the beginning of the line.
Alt+Home	Moves to the first cell in the row.
Ctrl+Shift+Home	Extends the selection to the beginning of the document.
Alt+Shift+Home	Extends the selection to the first cell in the row.
Alt+Ctrl+Home	Opens Select Browse.
End	Moves to the end of the line.
Ctrl+End	Moves to the end of the document.
Shift+End	Extends the selection to the end of the line.
Alt+End	Moves to the end of the row.
Alt+Shift+End	Extends the selection to the end of the row.
Ctrl+Shift+End	Extends the selection to the end of the document.
Page Up	Moves to the previous text screen.
Shift+Page Up	Extends the selection to the previous text screen.
Ctrl+Page Up	Goes to or browses previous, according to settings on the Go to tab of the Find and Replace dialog box or the Select Browse pane.
Alt+Page Up	Moves to the first cell in the column.
Alt+Shift+Page Up	Extends the selection to the first cell in the column.
Alt+Ctrl+Page Up	Moves to the beginning of the first line on the screen.
Alt+Ctrl+Shift+Page Up	Extends the selection to the beginning of the first line on the screen.
Page Down	Moves to the next text screen.
Shift+Page Down	Extends the selection to the next text screen.
Ctrl+Page Down	Goes to or browses next, according to settings on the Go to tab of the Find and Replace dialog box or the Select Browse pane.
Alt+Page Down	Moves to the end of the column.
Alt+Shift+Page Down	Extends the selection to the end of the column.
Alt+Ctrl+Page Down	Moves to the end of the last line on the screen.
Alt+Ctrl+Shift+Page Down	Extends the selection to the end of the last line on the screen.
Ctrl+Space	Resets the font formatting to the default font formatting of the applied style (same as Ctrl+Shift+Z). If support for Chinese is enabled in Windows, Ctrl+Space switches the character input mode.
Ctrl+Shift+Space	Inserts a hard space.
Ctrl+(num)5	Selects all (same as Ctrl+A).
Alt+(num)5	Selects the entire current table.
Alt+Shift+(num)5	Applies the Normal style (same as Ctrl+Shift+N).
Ctrl+(num)-	Inserts an en dash (–).
Alt+Ctrl+(num)-	Inserts an em dash (—).
Alt+Shift+(num)-	In outline view, hides the text in the next lower outline level (same as Alt+_).
Alt+Ctrl+(num)+	Customizes the keyboard shortcut pressed after this key combination.
Alt+Shift+(num)+	In outline view, shows the text in the next lower outline level (same as Alt++).
Esc	Cancels.
Alt+!	Shows only level 1 headings.
Alt+@	Shows level 1 and level 2 headings.
Alt+#	Shows level 1 through level 3 headings.
Alt+$	Shows level 1 through level 4 headings.
Alt+%	Shows level 1 through level 5 headings.
Alt+^	Shows level 1 through level 6 headings.
Alt+&	Shows level 1 through level 7 headings.
Ctrl+*	Shows or hides non-printing characters.
Alt+*	Shows level 1 through level 8 headings.
Alt+(	Shows level 1 through level 9 headings.
Ctrl+-	Inserts an optional hyphen.
Ctrl+_	Inserts a hard hyphen.
Alt+_	In outline view, hides the text in the next lower outline level (same as Alt+Shift+(num)-).
Ctrl+=	Toggles subscript formatting.
Alt+=	Inserts an equation.
Ctrl++	Toggles superscript formatting.
Alt++	In outline view, shows the text in the next lower outline level (same as Alt+Shift+(num)+).
Ctrl+[	Decreases the font size by 1 pt.
Ctrl+Shift+>	Increases the font size by 1 pt up to 12 pt or by 2 pt above 12 pt.
Ctrl+]	Increases the font size by 1 pt.
Ctrl+Shift+<	Decreases the font size by 1 pts at 12 pt or less, of by 2 pt above 12 pt.
Ctrl+[	Decreases the font size by 1 pt.
Ctrl+\	Moves between hyperlinks and subdocuments.
Ctrl+:	Adds a dieresis (¨) to the next letter typed, if the combination is supported.
Ctrl+'	Adds an acute (´) to the next letter typed, if the combination is supported, or inserts an upper-case eth (Ð) or a lower-case eth (ð) if the next letter typed is D or d, respectively.
Ctrl+`	Adds a grave (`) to the next letter typed, if the combination is supported.
Ctrl+^	Adds a circumflex (ˆ) to the next letter typed, if the combination is supported.
Ctrl+&	Creates a ligature, such as Æ, æ, Œ, œ, or ß of the next letter typed (A, a, O, o, or s, respectively, in the examples just listed), if the combination is supported.
Ctrl+~	Adds a tilde (˜) to the next letter typed, if the combination is supported.
Ctrl+,	Adds a cedilla (¸) to the next letter typed, if the combination is supported.
Ctrl+/	Adds a stroke (/) to the next letter typed, if the combination is supported.
Ctrl+@	Adds a ring (°) to the next letter typed, if the combination is supported.
Alt+Ctrl+.	Inserts an ellipsis (…).
Alt+Ctrl+?	Inserts an inverted question mark (¿).
Alt+Ctrl+!	Inserts an inverted exclamation mark (¡).